AT ERP Privacy Policy

1. Information We Collect

1.1 Information You Provide

Depending on your organisation's ERP setup, we may collect:

• Name, email address, phone number
• Employee ID, role, department
• Login credentials (username; passwords are encrypted)
• Any information you submit in the ERP modules such as attendance, work logs, approvals, documents, etc.

1.2 Information Collected Automatically

When you use the app, we may automatically collect:

• Device details (model, OS version, device ID)
• IP address
• App usage data
• Log files
• Crash reports and performance analytics

We do not collect any data unrelated to your use of the ERP system.

1.3 Location and GPS Data

When enabled for your organisation and user role, the app may collect:

• Foreground location for attendance, machine working start/end, and related operational workflows
• Background location during an active machine working trip
• GPS route points, timestamps, and related accuracy metadata used for ERP operational reporting

Background location tracking starts only after the required permission is granted, and stops when the trip ends or the user logs out.

Geofencing logic (if used) is configured and processed on the ERP/server side using uploaded location data; it is not processed as on-device geofence rules in the mobile app.

1.4 Information from Your Organisation

Your employer or company administrator may provide additional user details required for ERP access, such as:

• Designation
• Access permissions
• Project/department mapping

We do not control how your organisation manages or updates these details.

2. How We Use Your Information

We use collected data to:

• Authenticate user access to the ERP system
• Deliver ERP features (attendance, approvals, tasks, store, HR, accounts, etc.)
• Operate GPS and machine-working related workflows where enabled
• Improve app performance and user experience
• Provide technical support
• Maintain system security and audit trails
• Comply with legal or regulatory requirements (where applicable)

We never sell your personal data.

3. Data Sharing & Disclosure

We may share your information only in the following situations:

3.1 Within Your Organisation

Your employer/organisation may access user activity, reports, and ERP-related data.

3.2 Service Providers

We may use third-party services for:

• Hosting
• Security
• Crash analytics
• Push notifications
• Map/location infrastructure

These providers access data only to perform their assigned services.

3.3 Legal Requirements

We may disclose information if required by law, regulation, or court order.

We do not share data with advertisers or unrelated third parties.

4. Data Security

We use industry-standard security measures, such as:

• Encrypted API communication (HTTPS)
• Role-based access control
• Server-side data protections
• Encrypted password storage

However, no system can guarantee absolute security. Users are responsible for protecting their own login credentials.

5. Data Retention

We retain your personal data for as long as your organisation continues using the ERP system, or as required by law.

Your organisation may request data deletion or export.

6. Permissions Used by the App

The app may request the following permissions, depending on the features enabled by your organisation:

• Camera — for uploading documents, photos and proofs
• Location — for attendance marking or geo-tagged activities (if enabled)
• Location (Background / Allow all the time) — for GPS tracking during active machine-working trips where enabled
• Storage / Files — to upload and download documents
• Network Access — to sync ERP data with servers
• Notifications — to deliver ERP alerts and updates

Permissions are used only for the functional purposes of the ERP system.

7. Third-Party Services Used

The app may integrate:

• Google Firebase (Analytics, Crashlytics, Cloud Messaging)
• Google Maps / location services (where applicable)
• Microsoft services (if configured)
• Other ERP-related integrations used by your organisation

Each service follows its own privacy policy.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Revisions will be posted on this page with the updated date.

Continued use of the app means you accept the updated policy.

9. Contact Us

For any privacy-related questions, contact us at info@acquriotech.com.

For organisation-specific data queries, please contact your ERP administrator.